Switching from IMAP to POP3 is relatively easy. The basic process is…
- Add your POP3 account in Outlook
Outlook 2007
Outlook 2010 - Transfer Email from IMAP to POP3
- Remove IMAP account from Outlook
Outlook 2007
Outlook 2010
Here are the details. Please click images for larger versions.
The Outlook 2007 procedure is below.
Outlook 2010 users please click here.
STEP 1
Select the “Tools tab” and Click on “Account Settings” button.
STEP 2
Click “New” to add POP3 account in Outlook.
STEP 3
Select the first option to add POP3 account and click on “Next” button.
STEP 4
Select “Manually Configure Server Settings or Additional Server Types” and Click on“Next” button.
STEP 5
Select “Internet Email” then click “Next”.
STEP 6
- Here enter all info under “USER Information”, “Server Information” and “Logon Information”, then Click “More Settings”.
- idComm clients
Incoming mail server: pop3.idcomm.com
Outgoing mail server (SMTP): smtp.idcomm.com - Clients with your own domain name
Incoming mail server: pop.domain.com where domain.com is
your domain name.
Outgoing mail server (SMTP): smtp.domain.com where domain.com is
your domain name. - PLEASE NOTE: The User Name must be the full email address.
STEP 7
Click the “Outgoing Server” Tab, select the first option.
STEP 8
Click the “Advanced” tab and make it look like the image below. Under Delivery, “Remove from server after…” 15 is our default. You may adjust this as you see fit. When finished, click OK.
STEP 9
Now Click on “Test Account Settings” to checkout account settings.
STEP 10
When testing process is complete click “Close”.
STEP 11
Then click on “Next”.
STEP 12
Finally click “finish”, and your new POP account should be created.
Adding the POP Account in Outlook 2010
STEP 1
Click the orange File Tab at the top left then Click “Add Account” button.
STEP 2
On the Add New Account screen, select the “Manually configure…” option and click “Next”.
STEP 3
Select “Internet E-mail”, and click “Next”.
STEP 4
- Here enter all info under “USER Information”, “Server Information” and “Logon Information”.
PLEASE NOTE: The User Name must be the full email address. - Under “Deliver new messages to”, make sure “New Outlook Data” File is selected.
- Click “More Settings”.
STEP 5
Click the “Outgoing Server” Tab, select the first option.
STEP 6
Click the “Advanced” tab and make it look like the image below. Under Delivery, “Remove from server after…” 15 is our default. You may adjust this as you see fit. When finished, click OK.
STEP 7
Click “Next” to test account settings.
STEP 8
When testing is complete, click “close”. If any errors were encountered, go back and double check your settings for typos.
STEP 9
After testing is successfully completed, you should get the congratulations screen. Click “Finish”, and your POP3 account should be ready to go.
Transfering Email Data from the IMAP Account to the POP3 Account
After creating the new POP account, Outlook should download everything that’s currently in the Inbox on the server. However the content of other folders will need to be downloaded/moved manually, and except for the Sent folder, you should be able to copy whole folders at a time.
- To download/copy Sent emails, click the Sent folder so its contents are showing in the email list, then click the top message to highlight it. Press CONTROL+A on your keyboard to select all messages in the Sent folder. Now right click anywhere in the highlighted area, select Move, and select the Sent folder under the new POP account as the destination. This should simultaneously download all your sent items to the new Sent folder AND remove them from the server.
- To download/move any other additional folders you may have created, simply right click the folder to be moved under the old account, select Move, and select the new account as the destination. You may need to move one folder at a time, but it’s still much better than having to move individual messages.
The procedure for removing the IMAP account from Outlook 2007 is below.
Outlook 2010 users please click here.
Removing the IMAP account from Outlook 2007
STEP 1
Click the “Tools” menu, and click “Account Settings”
STEP 2
On the Account Settings screen, select your “IMAP account” and click “Remove” to delete the IMAP account settings.
Removing the IMAP account from Outlook 2010
STEP 1
Click the orange “File Tab” then click “Account Settings”.
STEP 2
Select the “IMAP account” and Click “Remove” to delete the IMAP account settings.
Disabling the Old IMAP Account (if necessary)
Sometimes deleting the old IMAP account is not a viable option because your contacts and calendar information may be associated with it. If this is the case for you, then you can tell Outlook not to use the account for email anymore. Here’s how to do it.
- Click the File tab at the top left and choose Options (below Help), then choose Advanced in the left pane. (In Outlook 2003 and 2007, choose Options from the Tools menu, then click the Mail Setup tab.)
- Scroll down to the Send and Receive section, and click the Send/Receive button.
- Select the group you’re modifying (All Accounts might be your only choice), and click Edit.
- Select the IMAP account, and in the Account Options section, uncheck the following:
— Send Mail Items
— Get folder unread count for subscribed folders.
— Receive Mail Items.
IF YOU SEE ONLY Send Mail Items and Receive Mail Items in Account Options, you have selected the new POP account, so select the other one. - Click OK, Close, and then OK.
